Frequently Asked Questions From CTE Virtual Office Hours

This FAQ addresses questions from our CTE Virtual Office Hours for CTE updates and guidance as we receive them during this time. We are updating the FAQ on an ongoing basis so please check back regularly and share with your administration and colleagues. Feel free to contact us if you have questions. 

Join us at our CTE Virtual Office Hours—open to all members of our CTE community—every Wednesday, Thursday, and Friday through  June 18, 2020 • 2:00 PM – 3:20 PM

Join us via Microsoft Teams

Calendar of upcoming topics and presentations are available here.

Remote Learning CTE Instructional Resources

Where can I find resources on CTE content, including Career and Financial Management and WBL materials?
(Last Updated: May 27, 2020)

CTE-specific curricular resources are available in the DOE Teach From Home Remote Learning Portal

  • Sign in to  TeachHub
  • Click on “High School Instructional Materials” folder
  • Click on “Career and Technical Education” subfolder
  • Click on “READ_ME_CTE Dashboard” for overview

We will also regularly update office hours and any other resources on the Office of Postsecondary Readiness Supports page

Can you share more information on how students may demonstrate techniques or skills required as part of their program?
(Last Updated: May 27, 2020)

For CTE programs with NYSED Office of Licensed Professions instructional guidelines 

  1. The U.S. Department of State and NYSED CTE will be working on developing guidance for Appearance Enhancement programs (Cosmetology, Barbering) that require fulfilling hours to earn state licensure. 

  2. Operationally approved health care programs may use remote learning to satisfy remaining hours as long as 30 clinical hours have been completed (CNA/LPN programs).

  3. For programs like Dental Assisting and Welding these requirements are more strict and may need to be delayed.

We will provide updates on this once we receive additional guidance from NYSED.

Are there free video resources CNA teachers may use to help teach CNA students clinical skills?
(Last Updated: May 18, 2020)

A Google document with free videos links has been recently added to the CTE Healthcare folder in the TeachHub. Each teacher should review the videos and be sure they approve of the content before sharing with students. If you have instructional videos for CNA that you can recommend please send to Laura Bucko at LBucko@schools.nyc.gov and we will compile and share the resources you have recommended for our CTE CNA teachers. To access the folder:

  • Sign in to  TeachHub

  • Click on “High School Instructional Materials” folder

  • Click on “Career and Technical Education” subfolder

  • Click on “READ_ME_CTE Dashboard” for overview

CTE Program Review and Approval Process

Where can I find the list of NYSED-approved CTE programs?
(Last Updated: May 18, 2020)

Please see the NYC List of NYSED approved programs at http://www.p12.nysed.gov/cte/ctepolicy/approved.html#NYC

What forms will be due in June? Will we have an extension since some of the data may not be available to us at this time?
(Last Updated: May 18, 2020)

The new NYC Self Study Report, which will replace the Self Evaluation Form (SEF) and the Program Accountability Form (PAF), will be sent to schools in the coming weeks. There will only be one form to complete, instead of two. The form deadline is currently slated for June 18th, 2020. The new NYC Self Study Report is due June 18th. After receiving the NYC SSR, if you feel you will need an extension, please contact your CTE Program Quality Manager.

Are external reviews still occurring?
(Last Updated: May 18, 2020)

Yes, the CTE team is continuing to conduct external reviews.  Please contact your Program Quality Manager with any questions regarding the external review process.

Is the reapproval deadline of December 30th for programs up for approval in 2020-2021 or 2021-2021?
(Last Updated: May 18, 2020)

The reapproval deadline is for programs approvals expiring during the 2020-2021 school year. Please note that we are looking to adjust deadline dates very soon and will confirm deadline dates once we have information needed from NYSED to move forward.

For programs that undergo external review this spring or are in the final stage of program approval and should have been approved by the end of this school year, will they be eligible for Perkins V allocation for next year?
(Last Updated: May 18, 2020)

CTE programs that are being approved this spring would not be eligible for funds for next school year in 2020-2021.

Do we still have access to partners to review curriculum and staff to review documents in preparation for external review?
(Last Updated: May 18, 2020)

Yes, we will be able to connect your school for curriculum review. Please contact the appropriate industry engagement lead for your CTE program’s industry cluster:

The Program Quality Team is maintaining a list of schools that have requested support.  Please reach out to your school’s CTE Program Quality Team contact if you have questions about external reviews:  

CTE Program Quality Managers:

Do you recommend schools to continue developing the new programs just in case funding comes up in the future?
(Last Updated: May 18, 2020)

Schools can continue to develop new programs at their own discretion and resources.

If we started the program approval process for a new program this year, will there be a chance that it can be approved next year?
(Last Updated: May 18, 2020)

Please stay in touch with your Program Quality Team contact to discuss your school’s specific program and status toward external review.  Bear in mind that no additional Perkins V funding will be available for new programs during 2020-2021 school year even if it receives NYSED program approval next year. 

Perkins V Funding

Are we still approved to spend Perkins V funds this year?
(Last Updated: May 27, 2020)

NYSED-approved CTE program recipients of the FY20 Perkins (VTEA) grant provided via SAM #71, may now amend planned expenditures to ensure continuity of learning through remote methods. All scheduling and spending of the Perkins allocation must be aligned with applicable DOE purchasing guidelines, state and/or federal laws and regulations, and be properly documented. 

All modifications must be requested through the appropriate BCO budget team and the OPSR-CTE Unit, and must be directly linked to the ongoing delivery of career and technical education. Funds are subject to revocation and re-allocation as appropriate, in accordance with guidelines and deadlines.

For questions, contact your BCO budget director.  

Please note the purchasing deadline was April 24, 2020.

 

We were told to finalize our Perkins V funding categories and I had allocated a bit of money for transportation but had yet to purchase the transportation, can the money be reallocated into a different category?
(Last Updated: May 27, 2020)

Please see the updated FAQ directly above regarding Perkins V Funding now permitted to be amended. Please note the purchasing deadline was April 24, 2020.

Are we allowed to access our Perkins V per session for teachers doing online tutoring to prepare the students for their technical assessments?
(Last Updated: May 27, 2020)

Please see updated information above regarding Perkins V Funding now permitted to be amended.
Yes, tutoring may be included for technical assessments.

What if I was planning to attend a conference/travel using Perkins V funds?
(Last Updated: May 18, 2020)

Questions regarding schools that had canceled travel plans and where vendors have given them travel vouchers will be handled by the US Office Career, Technical, and Adult Education (OCTEA); NYSED is awaiting a response.

Will there be Perkins V funds next school year?
(Last Updated: May 18, 2020)

Yes, Perkins V funding will be available for 2020-2021 for those CTE programs that have been NYSED-approved as of November 1, 2019.

When will the 2020-2021 Perkins V funds be released to schools?
(Last Updated: May 18, 2020)

This is still to be determined by the New York State Education Department.

How can we get additional funding to pay for all the OSHA certifications?
(Last Updated: May 18, 2020)

CTE team recently purchased a limited number of vouchers for CareerSafe online. CareerSafe online provides virtual OSHA 10 certifications. Please contact Jessica Kemper (jkemper@schools.nyc.gov) to learn more.

Graduation and Technical Assessments

What will happen with technical assessments this school year? How will this work for graduating seniors who need to pass the exam for their CTE Endorsement?
(Last Updated: May 27, 2020)

CTE and the Office of Academic Policy Systems have issued updated guidance regarding CTE technical assessments and CTE endorsement:

Seniors enrolled in NYSED approved CTE programs culminating in a CTE +1 pathway assessment who will have earned the applicable program credit by the end of the 2019-20 school year and intended to take the CTE +1 pathway assessment, or who were previously enrolled in the program of study and have not yet passed the +1 assessment, are exempt from the assessment for graduation purposes.

In the case of the CTE Technical Endorsement, schools may grant an exemption of the three-part technical assessment for seniors scheduled to complete their NYSED approved programs of study and for the purpose of meeting the +1 pathway to a diploma. Consideration should be given to students who complete 44 credits towards graduation, which include the required courses in the approved sequence, whether the student has demonstrated the technical skills and knowledge through an employability skills profile and through participation in the approved program’s provided work-based learning activities to warrant such endorsement. NYSED approved programs leading to the technical endorsement must only provide access to work-based learning activities there is no hourly requirement to be fulfilled during the Perkins transition year.

Seniors who are on track to take an industry credential examination in June 2020 and who will graduate due to an exemption to the diploma requirements, may return to school to complete his/her technical preparation and take such examinations in the future. Further guidance from NYSED will be forthcoming with additional details. NYSED CTE has released updated guidance for health occupations programs in Nurse Aide Training and Emergency Medical Technician education programs

Via InfoHub: Academic Policy Guide to Supporting High School Students and Families During Remote Learning

As of April 7, 2020, the NYSED Board of Regents has provided the following guidance below. 

Excerpt from NYSED’s memo on Cancellation of the June 2020 Administration of the New York State (NYS) High School Regents Examination Program in Response to COVID-19 Related School and District Closures:

CTE Pathway Assessments

Pathway Assessments Any student preparing to take a NYSED-approved +1 Pathway Assessment in June 2020 shall be exempt from the requirements pertaining to passing an approved assessment for the purposes of meeting the diploma requirements. In order to qualify for the exemption students must meet one of the following eligibility requirements: 

  • The student is currently enrolled in the course of study leading to the +1 Pathway Assessment and will have earned credit in such course of study by the end of the 2019- 20 school year; 

  • The student was previously enrolled in the course of study leading to the +1 Pathway Assessment, has achieved the applicable course credit and has not yet passed the associated +1 Pathway Assessment but was intending to take the test in June 2020 to achieve a passing score;

Technical Endorsements

In the case of the CTE Technical Endorsement, schools may exempt the student from the requirement of the three-part technical assessment for students scheduled to complete their technical studies and who have been successful in their coursework up to the point of the COVID-19 related school closures. Consideration should be given to length of program, percent of program unfinished, and whether the student has demonstrated the technical skills and knowledge to warrant such endorsement. Please note that students shall be exempted from the 3-part technical assessment requirement for the purpose of meeting the +1 pathway to a diploma; however, districts must make an individual determination of knowledge and skill attainment in granting the Technical Endorsement. 

The CTE team within Office of Postsecondary Readiness is working closely with the Office for Academic Policy and Systems to provide further guidance and updates as necessary to school staff. 

There was mention of a potential “waiver” for students who can’t take a technical assessment. How would that work?
(Last Updated: May 27, 2020)

Please refer to FAQ directly above for CTE and the DOE Office of Academic Policy and Systems’ guidance on how schools may handle technical assessments for this spring 2020.

Please also refer to the guidance from the NYSED Board of Regents from April 7, 2020.

Are there alternatives for students to take NOCTI and Precision exams remotely/from home? Will they modify the assessment or waive the hands-on component (and accept an online portion only) for students?
(Last Updated: May 27, 2020)

Updated April 16, 2020 

Please refer to FAQ above for CTE and the DOE Office of Academic Policy and Systems’ guidance on how schools may handle technical assessments for this spring 2020. Please also refer to the guidance from the NYSED Board of Regents as well as NYSED’s FAQ from April 7, 2020.

Added April 28, 2020

Check with your vendor if there are additional costs for remote proctoring or if they may be willing to extend the assessment administration into the next fiscal year. Depending on the industry’s expectation for a credential, the school should consider if the technical assessment provides value for the student to take, even if it means paying an additional fee for the exam for the remote proctoring. NYSED’s decision to waive the technical assessment includes, among other reasons, concern over whether all eligible students have equitable access to take exams. The school ultimately will need to decide if there is industry value for students to take the technical assessment this spring, beyond demonstrating competency or knowledge in the given area. 

 

Does the waiver for technical assessment to graduate only apply to seniors? Or will it apply to sophomores and juniors as well?
(Last Updated: May 27, 2020)

The Regents’ guidance is focused on graduating seniors who will be completing their NYSED Approved CTE programs of study in June 2020. In order to ensure equity and access for all students, those students who are not graduating seniors will have the opportunity to retake their technical assessments next school year and should not be considered exempt. As a result of the accessibility issues caused by COVID-19 related school closures, not all vendors are able to provide remote assessments as such NYSED Approved CTE programs of study are not required to administer technical assessments. 

Will remote proctoring be accepted for National Healthcare Association (NHA) certification exams?
(Last Updated: May 27, 2020)

According to its website, NHA is working on making its eight assessments available via remote proctoring by mid-May so that students may take the exam at home. You can visit their website for updates.

For schools offering Licensed Practical Nursing (LPN) programs, will June 2020 graduating seniors be required to return in 2021 to take their LPN exam? Can they work as LPNs without the exam?
(Last Updated: May 27, 2020)

Students are currently exempt from the exam for this school year but graduating seniors may return in the 2020- 2021 school year to take it.  Students will not be able to work without taking and passing the exam.

Work-based Learning

Remote WBL Options

Which of the soft skills platforms are best and how should we review them?
(Last Updated: May 18, 2020)

See the CTE folder through the DOE Teach From Home Remote Learning Portal. One that has already been vetted by the DOE is the ACTE/Accenture’s Skills to Succeed Academy (free WBL modules for career preparation).

Two other platforms are currently being vetted:

  • Careerprepped (free ACTE partnered site for student employability skills development)

  • edX (RITx course(s) Free version (soft skills development)

NOTE: These soft-skills programs have been shared by the DOE with NYSED for review to count as WBL hours toward CTE endorsement. We are still waiting for a response on this.

 

What are some ways to provide WBL experiences that meet NYSED’s criteria to maintain an approved program?
(Last Updated: May 18, 2020)

We have reached out to NYSED to receive specific guidance on this and if there will be any policy for districts. For now, continue doing what you've been doing in terms of remote learning.

What might be options and formats for virtual WBL activities?
(Last Updated: May 27, 2020)

We have recommended resources in our CTE folder under TeachHub that students can access online including Level Up! And Skills to Succeed Academy (Access code: Teachers/Staff: 04ATny9999; Student: 04ATny)

Is there guidance on what to do for CTE students who will not have the opportunity to log 54 hours of WBL?
(Last Updated: May 18, 2020)

We have reached out to NYSED to receive specific guidance on this. For now, continue doing what you've been doing in terms of remote learning.

Updated April 16, 2020

Please note that there are no hourly requirements for WBL for the CTE endorsement students need only participate in the WBL activities provided through the NYSED Approved program of study.  Please see the information in the next question about WBL hours for CDOS.

Are there required WBL hours for graduation, aside from CDOS, and will students be exempted?
(Last Updated: May 27, 2020)

Please note that there are no required hours for WBL for the CTE endorsement. Only the Career Development and Occupational Studies (CDOS) Commencement Credential and CDOS + 1 Pathway involves the completion of the 216 hours of CTE instruction and/or 54 hours of work-based learning.

Can students graduate with a technical endorsement, even without completing internship hours?
(Last Updated: May 27, 2020)

Schools should factor in all aspects of graduating students’ overall performance & participation in their CTE program of study to determine whether to award the CTE technical endorsement. The purpose of this is not to penalize students if they haven’t finished all internships or WBL activities due to school closure.  This is a decision that schools should make based on students’ record by establishing a set system and criteria to assess your students

As per NYSED guidance on this:

Any student exiting high school in June of 2020, including a student with a disability who meets the eligibility requirements for a Superintendent’s Determination of a local diploma, who is unable to complete the requirements for the CDOS Commencement Credential or the CDOS +1 pathway as a result of the COVID-19 crisis, and has demonstrated proficiency of the CDOS learning standards, may be granted a waiver from the completion of the 216 hours of Career and Technical Education (CTE) instruction and/or the 54 hours of work-based learning requirement. With regard to students who are continuing their high school education beyond the 2019-20 school year, such students may be exempted from the requirements that were not met due to COVID-19 closures in the 2019-20 school year. Such students must fulfill any requirements scheduled or planned for completion in subsequent school years.

 

What is happening with spring internships in general? What if our industry partners are interested in having students intern remotely?
(Last Updated: May 18, 2020)

Currently all internships are suspended.  We are consulting with the New York State Education Department as well as DOE leadership for guidance, including any virtual options.

Our healthcare partner reached out asking if students could volunteer since they no longer have clinical hours but I declined. Is this the right action to take right now?
(Last Updated: May 18, 2020)

Correct. Please do not have any students volunteering or interning (even in virtual space) until further guidance is provided following April 29th.

Can students still work in school created internships, and be paid through SIF, if the host has a need?
(Last Updated: May 18, 2020)

For now, student internships are suspended.  We are looking at possible options, including remote ones, while also ensuring students’ privacy and safety, addressing any liability issues, and reviewing terms of agreement with the industry partner. We will share more guidance on this once more information is available.

Supplemental Internship Funding (SIF)

Can SIF funding be rolled over to next year?
(Last Updated: May 18, 2020)

No, SIF funds cannot roll over into next year. However, unspent funds will not count against the school for next year’s SIF funding.

For Industry Scholars Program (ISP), how will this continue? Will industry partners contact students or are schools able to track their hours? There is currently no consistent process in place from partner to partner.
(Last Updated: May 18, 2020)

Since this is new uncharted territory for contractors, they've been reaching out to select schools with pilot programs. The idea is that virtual offerings will be available. A list should be available next week for different sectors to all CTE schools.  This information will go to schools and schools will share it with students. They will also take attendance and provide the attendance lists. Whether this counts for WBL hours, we cannot say now. But we will share those activities for now and will find out from SED if they will count towards WBL hours.

Summer Programs: SYEP & Industry Scholars program

Has Summer Youth Employment Program (SYEP) been cancelled?
(Last Updated: May 27, 2020)

Yes, DYCD has confirmed that the Summer Youth Employment Program (SYEP) has been suspended for Summer 2020. The CTE team is working to see what other ways to offer summer experiences for students. We are still planning to offer Industry Scholars Program (ISP) but in a modified format. We  will share with the field as information becomes available. 

How should students obtain working papers and conduct I-9 verification.
(Last Updated: May 27, 2020)

We are working on a process for I-9 verification and will share this information with schools once it is in place.  We still need to look into how students may obtain working papers from schools.

Added April 28, 2020

NYSED has new guidance to allow an alternative process to order working papers during COVID-19 school closures, which is now described for DOE schools on our InfoHub. This includes steps to have the issuing official verify required documentation with the student (with a parent/guardian, if required) via video call. Please refer to the information on InfoHub to share with both families and with your school’s issuing officer for instructions.

 

Do employment verification have to be completed by May 15th for the summer CTE Industry Scholars Program?
(Last Updated: May 27, 2020)

No, employment verification can continue after the students’ May 15th application deadline for the summer Industry Scholars program. 

Added May 18, 2020 - At this time, there is no deadline for CTE ISP for summer, but we recommend getting it done as soon as possible.

How does a school add an issuing officer for employment verification?
(Last Updated: May 27, 2020)

Please consult with your school principal, who can designate this role. Please also refer to information about issuing working papers on the InfoHub for more context.

Do the students need to have their DOE student email accounts for the I-9 Verification process via Zoom?
(Last Updated: May 27, 2020)

Yes. All DOE students were assigned DOE email addresses and they will have to use their DOE emails for the I-9 Verification process via Zoom. If there is a student having a lot of trouble locating their DOE email address, please follow-up with the borough manager.

Students can activate their DOE email accounts via this link: https://www.schools.nyc.gov/learn-at-home/technical-tools-and-support/doe-student-accounts

Our school will issue a letter to students that verifies they have completed the process for working papers, but don't actually have them. Will the CTE Office accept a copy of the letter, but it's not a working papers substitute?
(Last Updated: May 27, 2020)

Yes, we will accept that letter.

Can we record guest interviews and sharing of work experiences to count as WBL hours toward credit?
(Last Updated: May 27, 2020)

If your students are taking part in work-based learning activities, it is still valuable experience and you are encouraged to keep track of the hours and indicate that they were completed during COVID-19 school related closures. While WBL for credit is possible in CTE instruction that leads to course credits, we do not yet have confirmation about counting remote WBL hours at this time. 

Since student internships are suspended, are 12th graders exempt from WBL activities?
(Last Updated: May 27, 2020)

If the school currently does not have the capacity to move its WBL activities to offer remote WBL learning, the school is not required to offer WBL activities. There is no set policy around whether specific grades are exempt. We do encourage that the school keeps students engaged, whether through self-paced virtual learning sessions under teacher supervision such as Skills to Succeed (Access code: Teachers/Staff: 04ATny9999; Student: 04ATny), or integrating into lessons remote lessons or experiences such as guest speakers.

How will CTE Industry Scholars Program work for this summer? Should I encourage students to apply?
(Last Updated: May 27, 2020)

Yes, please have them apply. While the program is being modified for this summer, it is still highly encouraged for students to apply by the May 15, 2020 deadline. You can download the ISP brochure to share with your students [Download the ISP brochure in Spanish]. Direct link to the student application: https://cteapplication.nycdoeopsr.org/

Will the spring ISP interns who had their internships interrupted by COVID19 school closure be automatically rolled over into the summer program?
(Last Updated: May 27, 2020)

The CTE team will reach out to those students to gauge interest.  Students may have to submit new applications.

Does the rule of one internship per student still apply?
(Last Updated: May 27, 2020)

We are currently revisiting the ISP model and committed to revisiting our policies in light of changing circumstances under COVID-19.

Tips and Resources Shared by Your CTE Colleagues

What are some best practices when students cannot (or will not) download photoshop, what practice site are other teachers using for photoshop assessment?
(Last Updated: May 18, 2020)

Use Gmetrics a lot; they have study tests for students to practice. A lot of information that is very useful.

What are some lessons and modules available for students on how to use Google?
(Last Updated: May 18, 2020)


NOTE: Please also see the resources shared here in the FAQ.

Other online instructional resources
(Last Updated: May 18, 2020)
Other technical assessment and practice test information
(Last Updated: May 18, 2020)
  • Certiport is offering remote testing at this time (from Stacey Thomas, Chelsea High School)

  • Certiport is offering MSO suite for practice and testing (from Luna Ramirez, Information Technology High School)

NOTE: Please be advised that students must be on time for their assigned test times or the testing links will expire. 

Suggestions by a CTE Teacher/WBL Coordinator for WBL online options from home (From Luna Ramirez, Information Technology High School)
(Last Updated: May 18, 2020)

All of the above activities require completion of documents which will allow you to grade and count as hours.

NOTE: Everfi is included as a vetted resource available via the DOE Teach From Home Remote Learning Portal along with other WBL/career readiness options:

  • Sign in to  TeachHub

  • Click on “High School Instructional Materials” folder

  • Click on “Career and Technical Education” subfolder

  • Click on “READ_ME_CTE Dashboard” for overview and the “Sector Based, CFM and WBL resources for CTE” tab for direct links to other options.

Suggestions from other CTE teachers on virtual workplace tours:
(Last Updated: May 18, 2020)

Ways that teachers are helping students to get around compatibility issues between online software programs and iPads, such as Adobe, or find alternatives. 

  • Tinker CAD is free and web based.  It's not a powerful as AutoCAD but might give you ability to keep moving forward.

  • Adobe Spark is free for everyone if you want to give kids access at home. Link for Adobe registration: https://spark.adobe.com/page/AdbwIABBc9ZoN/

  • If software does not work, find other ways to help model its use, such as live demonstrations, how-to videos, or possibly incorporating a guest speaker who can help provide a demo.